Understanding Reports

How the Standard of Excellence Works

Sigma Pi believes that our men will strive for excellence by living our core values and individual chapters will be most successful through fulfilling our Standards of Excellence (SOE). This program will advance man’s quest for excellence through supporting the values and principles upon which our fraternity was founded. To ensure that our chapters promote fellowship, develop character and leadership, advance heightened moral awareness, enable academic achievement and inspire service, this program will set forth the Standards of Excellence for every chapter of Sigma Pi Fraternity. The fundamental purpose of this program is to encourage our chapters to return to our founding values, which are crucial to the rich development of fraternity men. The Standards of Excellence is comprised of eight focus areas.

  • Operations
  • Education
  • Finance
  • Ritual
  • Alumni
  • Recruitment
  • Scholarship
  • Service

The Standards of Excellence criteria, reporting system and progress tracker are accessible through visiting our website at sigmapi.org. It is strongly encouraged that all chapters review all of the criteria and due-dates as soon as possible. Several components of this program are due at various points during the school year and others are due no later than June 1st. Similar to our previous accreditation programs (The Gold Standard and Efficiency Points), the SOE will be used for recognition purposes, with chapters achieving 80% being recognized with a Grand Chapter Award.

Standards of Excellence Criteria

Executive Council

  1. Parliamentary Procedure (Robert’s Rules of Order) used during all chapter meetings
  2. Functioning Standards System with written rules and procedures
  3. Standards/Judicial Board consists of at least five members
  4. Weekly Communication to the Chapter Director
  5. Monthly Communication to the Province Archon
  6. All eligible chapter leaders attend Mid-Year Leadership Conference
  7. Chapter attends Province Workshop

Sage

  1. Sage Monthly Report
  2. One Chapter Meeting per month opened & closed according to Ritual

Second Counselor

  1. Chapter Workbook utilized
  2. Conduct Health and Safety Review (Tightrope and Policies of Sigma Pi) each semester/quarter

Third Counselor

  1. 3rd Counselor Monthly Report
  2. IRS Form 990; filed and accepted by IRS
  3. Semi-Annual Dues are to be paid within 30 days of invoicing. If properly met, you receive 50 points per semester added in November and March. By June 30th, all outstanding balances are to be at $0 balance. If met you receive 250 points

Fourth Counselor

  1. Chapter Bylaws submitted and updated within the last two years
  2. All Pledges reported within 10 days of The Formal Pledging Ceremony
  3. All Initiates reported within 10 days of The Golden Quest
  4. 4th Counselor Monthly Report

 

First Counselor

  1. Alumni Newsletters; distributed & submitted

Herald

  1. Emerald Report
  2. One Chapter Meeting per month opened & closed according to Ritual
  3. Ritual Workshop

 

Recruitment Chair

  1. Utilize a ChapterBuilder.com
  2. Recruitment Goals; Met New Member & Initiate Goal

 

Scholarship Chair

  1. Cumulative GPA Requirement to join the Fraternity meet and maintain a grade point average equal to or greater than the academic standard set by the Chapter’s host institution
  2. New Member (Pledge) meet and maintain a grade point average equal to or greater than the academic standard set by the Chapter’s host institution
  3. Members meet and maintain a grade point average equal to or greater than the academic standard set by the Chapter’s host institution
  4. Cumulative GPA of Officers exceeds 3.0 on a 4.0 scale (must submit grades report to verify)

Community Service Chair

  1. Conduct and Participate in Community Service Projects throughout the year. Properly report member service hours

Philanthropy Chair

  1. Conduct one National Philanthropic event during the fiscal year
Colony Reporting Information

How the Four Degrees Work

Sigma Pi prepares our colonies to become successful chapters by guiding them through the Four Degrees program; a model designed to reflect the values of our founders and the mission of the Fraternity. To ensure that our colony’s promote fellowship, develop character and leadership, advance heightened moral awareness, enable academic achievement and inspire service, this program will set forth the foundation for every Colony of Sigma Pi Fraternity International for which a chapter can thrive. The Four Degrees is comprised of 4 different levels; each designed to build off of its predecessor.

 Preparation      Purification      Perfection      Application


Submit A Report

Chapter Officer Reporting

Standards of Excellence Final Submission

  • Due Date:
    • June 1st

Monthly Officer Report

  • Sage, Third Counselor and Fourth Counselor Monthly Reports
  • Due Dates:
    • Monthly on the 10th

Statistics & Records Report

  • Consists of the following:
    • Institution Statistics Report
    • Media and Events
    • Bylaws/Constitution and Contract
    • Records Verification
    • Risk Management Plan
    • Form 990
    • Housing Information
  • Due Dates:
    • December 1st, May 1st

The Emerald Report

  • Due Dates:
    • October 10th, April 10th

Member Roster Submission

  • Due Dates:
    • September 30th, January 31st

Membership Status Report

  • Consists of the following:
    • Member Transfer/Affiliation Request
    • Member Suspension
    • Member Suspension Removal
    • Member Expulsion
    • Membership Resignation
    • Officer Removal
  • Due Dates:
    • As needed

Incident Report

  • Due Dates:
    • As needed

Anonymous Policy Violation Report

  • Due Dates:
    • As needed
Volunteer Reporting

Volunteer Term Report

  • To be completed by volunteer
  • Due: December 1 and June 1

Volunteer Evaluation

  • Can be completed by Undergraduate Chapter/Colony Officer, Chapter/Colony Director, or Province Archon
  • Due: December 10th and May 10th

Pre-Province Archon Workshop Form

  • Can only be completed by Province Archons

Province Archon Workshop Reimbursement Form

  • Can only be completed by Province Archons

Volunteer Code of Conduct

  • To be completed by all Province Archons and Chapter Directors
  • Due: October 30th

Housing Corporation Reporting

Alumni House Corporation Annual Certification

  • This form is to be completed by the Housing Corporation’s President or Board of Directors.
  • Due Dates:
    • September 1st
Chapter Roll
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